|
Graduate School News Summer 2009 |
|
|
Graduate School News Summer 2009 |
|
If you are thinking of graduating this semester, please note that the first submission deadline of June 29 for Summer 2009 graduation will be strictly enforced. If you miss the final submission deadline of July 29 you may "clear prior" for December graduation as described below. Please note that everything has to be signed, sealed, delivered to the Graduate School AND APPROVED by the Editorial Office by Friday, August 21. The "AND APPROVED" is important, because dissertations are reviewed on a first come, first served basis. The later everything is submitted, the larger the backlog, so there is no guarantee of getting them all approved in time. If the final submission deadline of July 29 is missed, the sooner everything is turned in the better!!!
Please see below for details about changes in Graduate School policy and links for more information.
-----Original Message-----
From: Graduate School
Sent: Friday, May 29, 2009 9:21 AM
To: All Graduate Associate Deans
Subject: Changes in Graduate School polices effective immediately, May 29 2009 for Summer 2009
MEMORANDUM
Date: May 28, 2009
To: Graduate students, coordinators and staff
Cc: Graduate deans, department chairs and graduate faculty
From: Dr. Henry T. Frierson
Associate Vice President and Dean of the Graduate School
Re: Changes in Graduate School policies starting Summer term 2009
As for every UF unit, the Graduate School has had to make adjustments to staffing and workflow because of budgetary constraints. The number of staff who work most closely with academic units and graduate students has decreased by almost 50%. Yet the numbers of graduate students and degree applicants continue to increase.
Given those circumstances, under the current conditions we no longer have the staff to work with individual exceptions regarding compliance with the stated policies and deadlines.
Therefore, EFFECTIVE IMMEDIATELY (Summer 2009):
DEADLINES:
1. The Graduate School will be required to enforce STRICT adherence to all deadlines published in the Graduate Catalog. Academic units have the responsibility to ensure that their students, faculty, and staff members know the deadlines, and meet their respective obligations accordingly.
2. Students are ultimately responsible for making sure all requirements for their degree have been met by the deadlines.
3. All students who do not meet the deadlines will have to register for a subsequent term.
4. See section below for changes to eligibility criteria for Clear Prior status.
Note: Please see the link to Graduate School Catalog for the deadlines:
http://gradschool.ufl.edu/catalog/current-catalog/catalog-academic-calendar.html#summer
CLEAR PRIOR:
1. Clear Prior permits students to be exempt from registration for the term in which the degree will be awarded.
2. The ONLY students who may be considered as eligible for the exemption are Thesis/Dissertation students, i.e. students who are required to submit a thesis or dissertation through the Graduate School Editorial Office.
These students must meet all published deadlines of the current semester except for final editorial clearance.
There must be an extraordinary reason that a student fails to complete final thesis or dissertation clearance with the Graduate School Editorial Office by the published deadline (e.g., Summer 2009 deadline = Wednesday, July 29). ***Inability of committees to meet, staff error in submitting online information, or the student's wish to avoid registration payment are NOT extraordinary reasons.***
3. New Clear Prior criteria: http://gradschool.ufl.edu/pdf-files/clear-prior.pdf
Please note critical information for:
Thesis students: http://gradschool.ufl.edu/pdf-files/checklist-thesis.pdf
Dissertation students: http://gradschool.ufl.edu/pdf-files/checklist-dissertation.pdf
The following are recent changes in graduate council policy and/or graduate school procedures that may affect graduation eligibility:
1. Change to supervisory committee members physical presence for examinations:
http://lists.ufl.edu/cgi-bin/wa?A2=ind0903&L=GRADCOORD-L&P=R167
2. Enhancements to GIMS for staff use (see point #4 of this listserv posting):
http://lists.ufl.edu/cgi-bin/wa?A2=ind0901&L=GRADSEC-L&P=R275
3. Drop/add procedures for current semester:
http://lists.ufl.edu/cgi-bin/wa?A2=ind0901&L=GRADCOORD-L&P=R369
4. Enhancements to GIMS for students to review their own record:
http://gradschool.ufl.edu/downloads/gims-display-students.pdf
Thank you for working with your students, staff and graduate faculty to review and comply with Graduate Council policies, and graduate school procedures and deadlines.
The Graduate School
University of Florida
last revised 6/18/09 wtm
